We have to approve entires before they can be viewed by normal users. We have to approve them when they are first created, and any time a user makes a change to an entry. This helps us make sure the data is as accurate as it can be. So, it is very important that we actually check the information before we approve it.

The first thing we should do is check to see what needs to be approved. Begin by logging into the site, then go to the Registry page. Click My Menu > On Approval.



This will take you to the list of articles that need approval. Hover over one of the entries and click the gear icon. This will reveal several choices.
If the entry is new, it will show as being v1. If it is an old entry that has been edited the version will be v2 or greater.

If it is a new entry, you can go ahead and just click the title of the entry just as if you were going to view it as a normal user. If it is an edited entry, click through to get the Manage Revisions page.

manage versions

That will take you to the page below, where you can see the different versions. Since v2 is current for this, only v1 is shown in the rollback list. You can click the compare button shown below to see what is different.


Yellow dots mean something is different, the differences are also highlighted in red. In this example we see that a photo was added, he changed the word white to linen, and upped the mileage by 3000 (cut off in this photo). If everything is good, all we have to do is go back and publish the article from the Approval List. The Publish button is on the menu shown in the second photo. (above)

version compare

This entry actually needs a change, as when I run the VIN through the VIN Decoder, I see that the production number is incorrect. That is no big deal, and we can easily correct that for the user and continue publishing their entry. Let's go on over and see how to do that now. If you look back in photo 2 (above) you will see an edit option. Click that, and you will be taken to the same form that is used to add the car in the first place. This is self explanatory, so I won't go into detail here. After you have made the changes, you can publish the article if it is ready.

Let's suppose the information that was changed by the user was not good. So, we need to rollback to the previous version. From the screen depicted in the photo above, click the Go Back button. You will be at the scren shown below. Click the rollback button for the version you need to change to. This should always be exactly 1 version prior to the current version. In this case, 2 is current, so we will rollback to v1.


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